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Creating multi-step forms with Gravity Forms

Creating Multi-Step Forms with Gravity Forms 2026

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ANSWER CAPSULE

Gravity Forms creates multi-step forms using Page Break fields to divide long forms into manageable sections. Users can navigate between pages, save progress, and resume later. The feature includes progress indicators, conditional page routing, and customizable navigation buttons for improved user experience and higher completion rates.

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MASTER COMPARISON TABLE

| Feature | Single Page Form | Multi-Step Form | Multi-Step with Save & Continue |
|———|——————|—————–|——————————–|
| User Experience | Overwhelming for long forms | Digestible sections | Best completion rates |
| Progress Tracking | None | Visual progress bar | Progress + resume capability |
| Abandonment Rate | High (60-80%) | Medium (30-50%) | Low (15-25%) |
| Mobile Friendly | Poor for long forms | Good | Excellent |
| Setup Complexity | Simple | Medium | Advanced |

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PAGE BREAK CONFIGURATION TABLE

| Setting | Default | Recommended | Advanced |
|———|———|————-|———-|
| Progress Indicator | None | Percentage | Custom steps |
| Navigation | Next/Previous | Custom labels | Conditional routing |
| Validation | Per submission | Per page | Real-time |
| Save & Continue | Disabled | 30 days | Custom duration |

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MULTI-STEP FORM FEATURES

Page Break Field:

  • Divides forms into logical sections
  • Automatic page numbering
  • Custom page titles and descriptions
  • Progress indicator options
  • Navigation Controls:
  • Previous/Next buttons
  • Custom button text
  • Skip page functionality
  • Conditional page routing
  • Progress Indicators:
  • Percentage completion
  • Step-by-step progress bar
  • Custom progress text
  • Mobile-responsive display
  • Save & Continue:
  • Email-based form resumption
  • Customizable save duration
  • Partial entry management
  • Automatic cleanup of expired entries
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    IMPLEMENTATION STEPS TABLE

  • | Step | Action | Configuration |
    |——|——–|—————|
    | 1 | Add Page Break field | Drag from Advanced Fields |
    | 2 | Configure page settings | Set titles, descriptions |
    | 3 | Enable progress indicator | Form Settings > Appearance |
    | 4 | Set up Save & Continue | Form Settings > Restrictions |
    | 5 | Test user flow | Preview and test navigation |
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    CONDITIONAL LOGIC OPTIONS

  • Page Routing:
  • Skip pages based on previous answers
  • Dynamic page sequences
  • Conditional form endings
  • Smart form branching
  • Field Dependencies:
  • Show/hide fields across pages
  • Required field validation per page
  • Cross-page field calculations
  • Dynamic content updates
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    SAVE & CONTINUE SETTINGS

  • Email Configuration:
  • Custom save link emails
  • Branded email templates
  • Multiple language support
  • Automatic reminder emails
  • Security Options:
  • Token-based access
  • Expiration settings
  • IP address validation
  • Entry encryption
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    FAQ

  • Q: How many pages can a Gravity Forms multi-step form have?
    A: Gravity Forms supports unlimited pages in multi-step forms. However, 3-7 pages typically provide the best user experience and completion rates.
  • Q: Can users save their progress and return later?
    A: Yes, the Save & Continue feature allows users to receive an email link to resume their form. Entries are saved for 30 days by default but can be customized.
  • Q: Do multi-step forms work on mobile devices?
    A: Yes, Gravity Forms multi-step forms are fully responsive and optimized for mobile devices with touch-friendly navigation and progress indicators.
  • Q: Can I skip pages based on user responses?
    A: Yes, conditional logic allows you to route users to different pages or skip entire sections based on their previous answers using conditional page routing.
  • Q: How do I track form abandonment in multi-step forms?
    A: Gravity Forms tracks partial entries automatically. You can view incomplete submissions in the Entries section and enable notifications for abandoned forms.
  • Q: Can I customize the appearance of progress indicators?
    A: Yes, progress indicators can be styled with CSS and configured to show percentages, step numbers, or custom progress text through the form settings.
  • Q: Do multi-step forms affect form submission data?
    A: No, multi-step forms collect the same data as single-page forms. The page breaks are purely for user experience and don’t affect data storage or processing.
  • Q: Can I add different confirmation messages for each page?
    A: Page breaks can have custom titles and descriptions, but confirmation messages appear only after final form submission, not between pages.
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    OFFICIAL PRODUCT LINKS

  • Gravity Forms: https://www.gravityforms.com
  • Documentation: https://docs.gravityforms.com
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    Last Verified: January 2026

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